Privacy Notice

Last updated: August 6, 2026

This Privacy Notice for Ramtek Intelligence, LLC ("we," "us," or "our") describes how and why we might access, collect, store, use, and/or share ("process") your personal information when you use our services ("Services"), including when you:

Visit our website at ramtekintelligence.com
Register for and use our AI-powered tools platform for law firms
Contact us for support or sales inquiries

Questions or concerns? Reading this Privacy Notice will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use our Services. If you still have questions, contact us at ramtekintelligence@gmail.com.

What information do we collect?
How do we process your information?
When and with whom do we share your personal information?
Do we use cookies and other tracking technologies?
How long do we keep your information?
Do we collect information from minors?
What are your privacy rights?
Controls for do-not-track features
Do we make updates to this notice?
How can you contact us about this notice?
How can you review, update, or delete the data we collect from you?

1. What information do we collect?

Personal information you disclose to us

We collect personal information that you provide to us.

We collect personal information that you voluntarily provide to us when you register on the Services, create a firm account, invite team members, or otherwise contact us. The personal information we collect may include:

Name and email address
Law firm name and size
Password (stored in encrypted form — we never store plaintext passwords)
Payment information (processed and stored by our payment processor — we do not store card numbers)
Content you input into our AI tools (e.g., document text, client details, contract language submitted for analysis)

Sensitive information. We do not intentionally collect sensitive personal information. However, the nature of legal work means that content you submit to our AI tools may contain sensitive or confidential information. You are responsible for ensuring any such submissions comply with your professional obligations and applicable law.

Information automatically collected

Some information — such as your IP address and browser characteristics — is collected automatically when you visit our Services.

We automatically collect certain information when you visit, use, or navigate the Services. This includes:

Log data (IP address, browser type, pages visited, timestamps)
Device information (operating system, device type)
Usage data (which tools you use, number of AI interactions, session duration)
Cookie and session data (see Section 4)

2. How do we process your information?

We process your information to provide, improve, and administer our Services, communicate with you, and comply with law.

We process your personal information for the following purposes:

To create and manage your account — so you and your firm's team members can log in and use the platform
To provide AI-powered tools — your text inputs are sent to our AI infrastructure provider's API to generate responses. The input and the resulting output are also saved to your firm's account so your team can retrieve past drafts and analyses, and are retained for the duration of your subscription (see Section 5). They are visible only to users at your firm.
To process payments — subscription billing is handled through our payment processor
To send transactional emails — account invitations, password resets, and billing notifications
To track usage — so we can enforce plan limits and provide analytics dashboards to firm administrators
To respond to inquiries — when you contact us via the website contact form
To comply with legal obligations — as required by applicable law

3. When and with whom do we share your personal information?

We may share information in specific situations and with specific third parties.

We share your information only with the following categories of third parties, and only as necessary to provide our Services:

AI Infrastructure Provider — Your text inputs to our AI tools are processed by our AI provider's API. That provider's use of this data is governed by their API usage policies, which prohibit using API inputs for model training. We do not send personally identifying information (name, email, billing data) to this provider.
Payment Processor — Payment processing. Our payment processor stores your card and billing information under their own privacy policy.
Email Delivery Provider — Transactional email delivery (password resets, invitations).
Application Hosting Provider — Cloud hosting provider where our application servers run.
Database Provider — Database hosting (PostgreSQL). Your account data is stored on our database provider's managed infrastructure.

We do not sell your personal information. We do not share your information with advertisers or data brokers.

4. Do we use cookies and other tracking technologies?

We use cookies to keep you logged in and to secure your session.

We use the following cookies:

Authentication cookie (httpOnly) — stores your encrypted session token so you remain logged in. Cannot be read by JavaScript.
CSRF token cookie — a security token used to prevent cross-site request forgery attacks.

We do not use advertising cookies, third-party tracking pixels, or behavioral profiling technologies. Google Analytics (GA4) may be used to collect anonymized page view data to understand how visitors use our website. You can opt out of GA4 tracking by using the Google Analytics Opt-out Browser Add-on.

5. How long do we keep your information?

We keep your information for as long as necessary to provide our Services or as required by law.

We retain your account information for as long as your subscription is active. If your subscription ends, we retain your firm's data for 30 days to allow for reactivation or export, and then permanently delete it from our production systems. We email your firm administrator a reminder before that deadline. If you resubscribe before deletion occurs, your data is kept and the countdown resets. Usage logs are retained for up to 12 months for analytics purposes. Payment records are retained as required by accounting and tax law (typically 7 years). See Section 13 of our Terms & Conditions for the full deletion schedule.

To request deletion of your data sooner, contact us at ramtekintelligence@gmail.com.

6. Do we collect information from minors?

We do not knowingly collect data from or market to children under 18.

Our Services are intended for legal professionals and law firms. We do not knowingly collect or solicit information from anyone under the age of 18. If we learn that personal information from a minor has been collected, we will delete it promptly. Contact us at ramtekintelligence@gmail.com if you believe this has occurred.

7. What are your privacy rights?

Depending on your location, you may have rights regarding your personal information.

You may have the following rights depending on applicable law:

Access — request a copy of the personal information we hold about you
Correction — request that we correct inaccurate or incomplete data
Deletion — request that we delete your personal information
Portability — request your data in a portable format
Objection — object to processing of your personal information
Withdrawal of consent — where processing is based on consent, you may withdraw it at any time

To exercise any of these rights, contact us at ramtekintelligence@gmail.com. We will respond within 30 days.

You can also manage your account information by logging into your dashboard at any time.

State-specific privacy rights

If you are a resident of California, Virginia, Colorado, Connecticut, Utah, or another state with its own comprehensive privacy law, you may have additional or more specific rights under that law — for example, the right to know what personal information we've collected about you, the right to opt out of the "sale" or "sharing" of personal information (we do not sell or share personal information, so there is nothing to opt out of), and the right to non-discrimination for exercising your privacy rights. We honor requests submitted through the process above regardless of which state you're in, whether or not that state's law currently applies to a company our size.

8. Controls for do-not-track features

Most web browsers include a Do-Not-Track ("DNT") feature you can activate to signal your privacy preference. We currently do not respond to DNT browser signals, as no uniform standard for honoring these signals has been adopted. If a standard is established, we will update this notice.

9. Do we make updates to this notice?

Yes, we will update this notice as necessary to stay compliant with relevant laws.

We may update this Privacy Notice from time to time. The updated version will be indicated by an updated "Last updated" date at the top of this page. If we make material changes, we will notify you by email or by posting a notice on our website. We encourage you to review this notice periodically.

10. How can you contact us about this notice?

If you have questions or comments about this notice, you may contact us at:

Ramtek Intelligence, LLC
Email: ramtekintelligence@gmail.com
Website: ramtekintelligence.com

11. How can you review, update, or delete the data we collect from you?

Based on applicable law, you may have the right to request access to the personal information we collect from you, correct inaccuracies, or delete your data. To submit a request, please email us at ramtekintelligence@gmail.com with the subject line "Data Request." We will respond within 30 days.